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Speaking at a Council Meeting

How To Sign Up to Speak at a Council Meeting

Call the City Clerk's Office at 704-336-2248 and request to speak by giving your name, full address, daytime telephone, and subject. This information is placed on a Speaker's List for the Mayor to follow during the meeting. During the Council meeting, as your name is called, approach the speaker's stand and begin. The City Clerk's timer will ring when your time is up.  See Official Rules below.

Visit the City Clerk's Office
Charlotte-Mecklenburg Government Center, 7th Floor
600 East Fourth St.
Charlotte, NC 28202

Web Online Speaker Sign-Up Form

Fax your name, address, daytime phone number and subject to 704-336-7588
See Council's Meeting Schedule for exact dates. 

Do You Need Special Accommodations?  Click here for more information.

Official Rules of Procedure for Addressing City Council:

5.  Addressing Council

a)      Persons desiring to address the City Council shall call the office of the City Clerk and give their name, address and subject matter to be discussed.  Any person unable to give advance notice prior to a Council meeting shall fill out the card available for this purpose and hand it to the City Clerk.  Persons desiring to speak on a non-agenda matter will be recognized to speak at the Citizens Forum preceding designated Council meetings.  If there is no scheduled Citizens Forum, those persons desiring to speak may be recognized upon the completion of the agenda.  Persons desiring to speak on an agenda item will be recognized to speak when the agenda item is reached. 

b)      No person in addressing the City Council, except as otherwise provided herein shall be allowed to speak more than three (3) minutes unless the Mayor allows an extension of time.  The Mayor, as the presiding officer, may in his discretion, subject to appeal, shorten the time for speaking when an unusually large number of persons have registered to speak. Citizens may yield their time to another person or to a spokesperson for a group when addressing a scheduled agenda item.  When four or more citizens wish to address the Council about the same scheduled agenda item, the time allotted to that presentation will be ten (10) minutes.  The Council may allow an extension of this time as they deem appropriate. 

c)      Public hearings:

1.      Zoning.    At hearings involving amendments to the zoning ordinance, proponents of the amendment shall be heard first and shall be provided a total of three (3) minutes or ten (10) minutes according to subsections B and C below.  Opponents of the amendment shall be heard after the proponents and shall be provided a total of ten (10) minutes notwithstanding the number of persons desiring to be heard.  Proponents may speak a total of (2) minutes in rebuttal.  The time of proponents or opponents may be extended by an affirmative vote of a majority of the Council members present.   

A.         1.  If petitioner does not wish to speak, and
            2.  If Council has no questions, and
            3.  If no one wishes to speak in opposition:  

          (a) Dispense with staff presentation.
          (b) Dispense with petitioner's presentation.
          (c) Let rezoning hearing stand on written material. 

B.         1.  If there is opposition, or
            2.  If Council feels written material by petitioner and staff does not answer all questions: 

(a) Full hearing will be held.
(b) Proponents and opponents will be allowed 10 minutes each; proponents will be allowed 2 minutes rebuttal.            

C.        1.  If there is no opposition, but petitioner wishes to speak: 

          (a) There will be a staff presentation.  
          (b) Petitioner will be allowed 3 minutes.

2.      Other hearings. At public hearings other than zoning hearings, each person addressing Council is limited to three (3) minutes.  The Mayor may, at his discretion, extend the time for speaking.  Citizens may not yield any of their time allotment to another person or to a spokesperson for a group when addressing Council at hearings subject to this subsection. 

3.      Once a matter has been the subject of a public hearing, persons will not be allowed to address the Council on the matter at a subsequent Council meeting, or at a subsequent informal session devoted to hearing from citizens.  Citizens may respond to questions or inquiries for information from Council members or the Mayor after the close of a public hearing.   

4.      Scheduling Citizen Forum:

The Citizens Forum shall be held on the first Monday of each month beginning at 7:30 p.m. pursuant to the procedures herein.  To enable all citizens an opportunity to speak, a citizen may only speak at the Citizens Forum once each month.  At any Citizens Forum where the number of speakers is limited, citizens who have not spoken at Citizens Forums in the preceding twelve (12) months shall be given preference over citizens who have spoken within the preceding twelve (12) months. 

Revised:  2012

NOTE: All information provided by speakers is public information and may be distributed.