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Planning Tips

The resources below will give you planning tips and forms to help you coordinate a health fair in our community.

Planning Guide: Guide will help get you started coordinating a health fair.
Time Table Checklist: Sample list of what to do when. 
Sample Evaluation Form: Sample form will help measure the success of your event.


  1. Pay attention to small details, including those related to trash cans, water locations, electrical outlets, smoke alarms (if you have something like a popcorn machine), lost and found items, and name tags.
  2. Have a back-up plan for last minute vendor cancellations or no-shows. Always have a co-chair on the planning committee, and plan knowing you will probably lose some members of the committee during the planning process.
  3. If this is your first health fair, pay special attention to getting the word out about it in your community. Vendors and organizations that participate rely on having people with whom they can interact. Poor attendance should be avoided as much as possible.
  4. Prepare an historical binder of vendors, evaluation forms, time lines for each planning step, sample letters, publicity materials, and lessons learned to help with future planning efforts.

Would you like to request Mecklenburg County Health Department services for your health fair? Tell us about your event and make your request online.

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