Operations Update
Charlotte City Council approved several consent items during the Monday, April 14 meeting to ensure Charlotte Douglas International Airport continues to meet its current and future goals.
 
Interim Aviation Director Brent Cagle provides a summary of some of the items approved:

Hangar License
The SPX Corporation License incorporates an office addition of 6,000 square feet to be constructed to an existing hangar where SPX currently has aircraft. On Monday, March 24, 2014, the City Council awarded the low-bid contract, in the amount of $1,770,055 to Quinn Sales dba Custom Building Systems for renovations and addition to a corporate hangar. The Aviation Department has been leasing the hangar to SPX for its aircraft only since April 2011. SPX Corporation will remit rent in the amount of $30,932.61 monthly for 60 months for the exclusive use of the hangar and new office addition. The value of the total 60 month license is $1,855,957.

The City Council approved a five-year license with SPX Corporation for an exclusive aircraft hangar in the amount of $1,855.957.

Airport Maintenance
On Monday, September 27, 2010, the City Council approved a contract with Scheidt & Bachmann, in the amount of $4,692,904, for the installation of a parking revenue control system and ground transportation management system  at the Airport. The parking revenue control system automates the operations and management of the Airport's parking facilities. The ground transportation management system manages commercial vehicle operations at the Airport, including taxicabs and other types of vehicle operators. Both systems include a variety of proprietary and commercial off-the-shelf software and hardware that will require ongoing maintenance and monitoring to ensure uninterrupted service. The systems are presently maintained under a warranty provided by Scheidt & Bachmann that expires on Wednesday, April 30, 2014. This contract will establish a maintenance program with Scheidt & Bachmann for continued support of the systems following expiration of the warranty. The maintenance contract will be for an initial term of 14 months at a total cost of $454,008. The contract amount is allocated as follows:
  • $64,493 for May 1, 2014 through June 30, 2014 and
  • $389,515 for July 1, 2014 through June 30, 2015.
The maintenance contract contains four, one-year extensions exercisable by the City Manager in accordance with the following fee schedule:
  • Year 2  $412,051
  • Year 3 $429,926
  • Year 4  $452,974
  • Year 5  $476,996
City Council approved a $454,008 contract with Scheidt & Bachmann USA, Inc. for extended maintenance support services for the Airport’s parking revenue control and ground transportation management systems for a term of 14 months.

Airport Master Plan
On Monday, November 25, 2013, City Council approved a contract with Landrum & Brown, Inc., in the amount of $2.5 million, to prepare an Airfield Capacity Enhancement Plan. The purpose of the plan is to evaluate the benefits and timing of additional airfield development, and to identify potential airfield improvements that will allow the Airport to accommodate additional flights. The Aviation Department has determined it is necessary to also undertake terminal capacity planning to maintain facilities that will support such growth. Contract amendment #1 will allow simultaneous completion of the airfield plan and terminal capacity enhancement plan. The new total value of the contract, to include the contract amendment, is $3,197,660.

Council approved a contract amendment #1, in the amount of $697,660, with Landrum & Brown, Inc. for the addition of a terminal capacity enhancement plan to the Airport’s Master Plan contract. 

Other consent items City Council approved the acquisition of four properties as part of the Airport Master Plan Land Acquisition program.
 
Click here for more info about the approved agenda items or to review previous Council meeting agendas.
 
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Charlotte City Council approved several consent items during the Monday, March 24, meeting to ensure Charlotte Douglas International Airport continues to meet its current and future goals.
 
Interim Aviation Director Brent Cagle provides a summary of some of the items approved:

Design Services
On Monday, February 14, 2011, Council awarded a contract to HNTB North Carolina, P.C., in the amount of $1,943,619 to design the new Airport Entrance Road. On Friday, October 19, 2012, the Aviation Director approved a contract amendment in the amount of $44,570 to update the design to exclude the northern extension, including a conceptual layout for Aviation Director’s approval, roadway, drainage, signing, pavement marking, traffic study, additional coordination with North Carolina Department of Transportation (NCDOT), Charlotte Department of Transportation (CDOT) and traffic control. The original design scope included the entire entrance road south of Wilkinson Boulevard. and preliminary design for the road north of Wilkinson Boulevard. This was done because the Aviation Department originally anticipated that NCDOT would build the north portion of the road. Due to NCDOT funding constraints, the Aviation Department will acquire the property from NCDOT and complete the north portion in order to provide customers with the direct access to the entrance road from I-85 when the new road opens. Completing the design now will allow Aviation to solicit bids for and complete the northern portion construction to coincide with the opening of the southern portion. The final result will be a continuous entrance road from the I-85 Little Rock Road exit to the terminal.
 
The City Council approved a contract amendment #3 for $75,000  to HNTB North Carolina, P.C. for additional design services to the Airport Entrance Road.  

Hangar Renovations
In 2007, the Airport constructed a corporate aviation hangar (Group Hangar III). The contract will up-fit the Group Hangar III  for an Airport tenant and will include 6,000 square feet for offices, restrooms, and support space for tenant staff. This contract will also add fall protection for mechanics servicing the jets. This work includes a 32-space parking lot with a partial canopy.
 
City Council approved a contract of $1,770,055 to Quinn Sales dba Custom Building Systems for renovations and addition to a corporate hangar.  

Maintaining Airport Facilities and Properties
The contract provides for the replacement of air filters for the 88 air handling units that air condition the terminal building and five concourses. An annual total of 16,000 air filters will be serviced on a monthly and quarterly basis. The contract also provides for the acquisition of 9,800 air filters annually that will be used to service the heating and air conditioning systems in the cargo facilities, aircraft hangars, fixed-base operator terminal, the fire station and office buildings maintained by Aviation staff.

Council approved the contract of $403,535.31 to United Air Filter Company for the purchase of air filtration products and services for a term of three years and three months.
 
Other consent items City Council approved include a license for office space with the Civil Air Patrol for a term of five years with three, five-year options to renew with a rental rate of $1 a year,  the sale of six City-owned properties and the acquisition of nine properties as part of the Airport Master Plan Land Acquisition program.
 
Click here for more info about the approved agenda items or to review previous Council meeting agendas.
 
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Charlotte City Council approved several consent items during the Monday, February 24, meeting to ensure Charlotte Douglas International Airport continues to meet its current and future goals.

Interim Aviation Director Brent Cagle provides a summary of some of the items approved:
 
Aircraft Maintenance Hangar Lease
In February 2009, the City Council approved an aircraft maintenance hangar lease with MESA Airlines, Inc. MESA desires to extend the lease for an additional five years.
 
The City Council approved a five year lease amendment with MESA Airlines, Inc. for an aircraft maintenance hangar in the amount of $2,539,105. The new total value of the lease over the 10-year period is $4,731,905.
 
Airport Noise Exposure Map Update
In July 2013, the Federal Aviation Administration (FAA) restricted daytime use of Runway 5/23 due to safety concerns with converging operations. This change in airfield operation has resulted in a loss of aircraft arrival capacity and has altered air traffic patterns by extending aircraft operations beyond the established noise abatement hours. As a result, the Aviation Department will conduct a FAR Part 150 Noise Exposure Map (NEM) Update to identify the current noise impact on the community. Specific elements of the Update will include a review of existing conditions, developing noise exposure maps for the current year and five years into the future, determining impacts to the surrounding areas and conducting public outreach meetings.
 
City Council approved a professional services contract with Landrum & Brown in the amount of $381,000 to prepare a Federal Aviation Regulation Part 150 Noise Exposure Map Update.
 
Vehicle Purchase
The Aviation Department maintains and makes repairs to facilities and grounds on the Airport complex. The purchase of a bucket truck will assist the Airport in maintaining the Airport complex and is on the Aviation FY2014 Capital Equipment Replacement List.
 
Council approved the purchase of one new truck from Northside Ford in the total amount of $115,862.10.
 
Business Valet Parking Deck
On Monday, June 24, 2013, the City Council awarded a contract to Shelco, LLC in the amount of $37,212,000 to construct a new Business Valet Parking Deck. This change order will allow removal of unsuitable soils related to the foundation and to include access control components to provide proper security for the deck.
 
The City Council approved change order #4, in the amount of $201,807 to Shelco, LLC for the Airport Business Valet Parking Deck.
 
Design Services for the Remote Rental Car Facility
A remote rental car facility is planned for construction on Wilkinson Boulevard. This facility is an auxiliary facility to the new hourly parking/rental car deck currently under construction. The remote rental car facility will allow for rental car storage and light maintenance operations. Relocating these functions to a remote site on Wilkinson Boulevard will allow for the redevelopment of the current location of the rental car companies in preparation for a future international terminal.
 
City Council approved a contract for professional design services with Baker LPA Architects, PC for facility design services and site development in the amount of $957,438.
 
Airport Checked Baggage In-Line System
The Aviation Department is constructing a Checked Baggage In-Line System, pursuant to a federal grant awarded by the Transportation Security Administration (TSA). This grant provides funding for 90 percent of project costs with the remaining 10 percent paid with General Airport Revenue Bonds (GARBs). 

On Monday, June 25, 2012, the City Council approved a contract in the amount of $21,945,700 with Archer Western, and a contract in the amount of $25,384,571 with Pteris Global to construct the system. The design of the System took into account all as-built conditions for the terminal and the existing conveyor system; however, the size and complexity of the System will require minor adjustments to the terminal building and the conveyors that will only become apparent as the System installation progresses. This action provides owner contingency funding for Archer Western and Pteris Global for the installation of the System in the terminal. The allocation of these funds is to be used for unanticipated changes to construction contracts. The use of these funds will be at the discretion of the Aviation Director.
 
Council approved an owner’s contingency in the amount not to exceed $1,800,000 with Archer Western Construction and an owner’s contingency in the amount not to exceed $700,000 with Pteris Global (USA) Inc. to fund anticipated change orders for additional construction services as needed for the installation of the Checked Baggage In-Line System.
 
Airport Parking and Valet Services Management Contract
The Airport contracts both its valet parking services and general parking services. In July 2003, the City Council approved a five-year management contract with Park, Inc. (formerly Parking Solutions) to manage the Curbside Valet parking at the Airport. Contract extensions were approved in 2008, 2011, 2012 and 2013 including the addition of Business Valet parking. The current contract expires Monday, June 30, 2014. In 2005, the City Council approved a contract with EJ Services, Inc. (Balance Staffing) for general parking services and approved contract extensions in 2010, 2012 and 2013. The current contract expires on Monday, March 31, 2014. On Monday, January 6, 2014, the Aviation Department issued a Request for Proposals for Parking Staffing Services and for the Valet Services. Respondents had the opportunity to propose on both services or separate services. Seven companies submitted nine proposals. A selection committee comprised of airport staff and executives with Duke Energy, US Airways and the Charlotte Chamber of Commerce recommended SP + to provide Parking Staffing Services and AmeriPark, LLC to provide Valet Services.
 
The City Council approved a three-year and three month management agreement with SP + Corporation to provide Public Parking Staffing Services, approved a three-year management agreement with AmeriPark, LLC to provide Valet Parking Services, and authorized the City Manager to approve two, one-year contract renewals for both.
 
Property Acquisition
Other consent items approved by City Council include the acquisition of four properties as part of the Airport Master Plan Land Acquisition program.
 
Click here for more info about the approved agenda items or to review previous Council meeting agendas.
 
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Charlotte City Council approved several consent items during their meeting on Monday, January 27, to ensure Charlotte Douglas International Airport continues to meet its current and future goals.
 
Interim Aviation Director Brent Cagle provides a summary of some of the items approved:
 
Telecommunications Contract
In 1999, the Airport constructed a rotating beacon tower for airfield operations, which can also accommodate telecommunication antennae systems. On Monday, April 13, 2009, Council approved a contract with T-Mobile South, LLC to lease adjacent land and attach antennas and related equipment. The contract renews this lease for an additional five years beginning Wednesday, January 1, 2014 at a rental rate of $4,057 per month with 3 percent annual escalations.

Charlotte City Council approved a five-year lease amendment with T-Mobile South, LLC for a telecommunications antenna and related facility site on the Airport’s rotating beacon tower.   
 
Property Acquisitions
Other consent items approved by City Council include the acquisition of five properties as part of the Airport Master Plan Land Acquisition program.
 
Click here for more info about the approved agenda items or to review previous Council meeting agendas.
 
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Charlotte City Council approved several consent items during their Monday, January 13, meeting to ensure Charlotte Douglas International Airport continues to meet its current and future goals.
 
Interim Aviation Director Brent Cagle provides a summary of some of the items approved:
 
International Services Improvements
Last year, the new American Airlines announced an expansion of international service from CLT. The new service is scheduled to start spring 2014 and will add seasonal non-stop flights to Barcelona, Spain; Brussels Belgium; Lisbon, Portugal; and Manchester, England. An additional flight to/from Mexico City, Mexico is also planned. The purchase of 24 automated passport control kiosks will supplement the existing process performed by U.S. Customs and Border Protection personnel. It is anticipated that these kiosks will assist in expediting the processing of international passengers. Automated passport control kiosks are being used at five major North American airports (Chicago’s O’Hare, New York’s JFK, Toronto, Vancouver and Montreal) and have greatly reduced wait times for arriving international passengers.
 
City Council approved a contract in the total amount of $1,413,000 with Vancouver Airport Authority for the purchase of automated passport control kiosks, a five-year contract in the total amount of $770,000 with Vancouver Airport Authority for maintenance and support of the kiosks. The City Council also approved a contract in the amount of $305,700.00 with the Bowers Group LLC for construction renovations and installation of the kiosks.
 
 
Design Services for Hourly Deck Pedestrian Tunnels
In January and March of 2013, the former hourly parking decks were demolished and construction began on the new Hourly Parking Deck and Rental Car Facility. The deck is more than halfway complete and is scheduled to open in November 2014. This design services change order is for the design of pedestrian tunnels between the new Hourly Parking Deck and Rental Car Facility and the future terminal expansion. These tunnels will provide passengers a secondary means of connection from the parking deck and the terminal.
 
City Council approved a contract with LS3P Associated, LTD in the amount of $484,340 for professional design services of pedestrian tunnels connecting the Hourly Deck to the future terminal expansion.
 
 
Maintaining Airport Facilities & Property: Old Airport Terminal Parking Area
The old Airport terminal building is still in use and provides office space to various airport tenants. The old terminal’s parking lots and service drive are in need of rehabilitation. The deteriorated surface will become a safety hazard if not repaired. The design services will include realignment of the curb front road and paving.
 
City Council approved a contract with Talbert, Bright & Ellington, Inc. in the amount of $113,400 for design services for improvements to the public parking area at the old terminal building.
 
 
Maintaining Airport Facilities & Property: Passenger Boarding Bridge Maintenance Services
In April 2012, the Airport hired DK Consultants to provide a full-condition assessment of all of the Airport-owned passenger boarding bridges. DK Consultants recommended a recovery maintenance program to systematically repair and perform critical maintenance items on these passenger boarding bridges. On Thursday, November 7, 2013, the Aviation Department issued a Request for Proposal for these services and received five responses. A selection committee chose National Jetbridge Services, LLC for the recovery maintenance program. They will perform recovery services on a variety of passenger boarding bridge maintenance issues.
 
City Council approved a one-year contract with National Jetbridge Services, LLC for maintenance services for 58 passenger boarding bridges and authorized the City Manager to approve one renewal as stipulated in the contract. The annual cost of these services is $400,000. The total estimated value of the contract, including one renewal is $800,000.
 
 
Other consent items approved by City Council last night include funding a contract for Airport architectural services for a period of two years, a maintenance contract for Airport information display monitors and real estate property transactions.
 
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Charlotte City Council approved several consent items during their Monday, December 9, meeting to ensure Charlotte Douglas International Airport continues to meet its current and future goals. 

Interim Aviation Director Brent Cagle provides a summary of some of the items approved:

Security Services 
On Monday, December 12, 2011, City Council approved a contract with Transportation Security Clearinghouse (TSC) to provide criminal history records checks and security threat assessment services. Security threat assessments and criminal history record checks are a prerequisite requirement for approximately 12,000 employees, tenant employees and contractors working at the airport. Following a Request for Proposal, a selection committee chose TSC to provide the proposed services for three years.  
 
City Council approved a contract in the total amount of $600,000 with TSC for criminal history records checks and security threat assessment services for a term of three years.  


Future Terminal Roadway Access
In January and March of 2013, the former hourly parking decks were demolished and construction began on the new Hourly parking deck and rental car return facility. The deck is more than halfway complete and is scheduled to open in November 2014. It is now time to make way for the first phase of the future elevated terminal curbside roadway. This requires the removal of four pedestrian bridges that previously connected the terminal to the demolished hourly decks.  
 
City Council approved a contract with Dakota Contracting Company for the demolition of the pedestrian bridges in the amount of $204,034.   
 
 
Maintaining Airport Facilities & Property
The Aviation Department must maintain its facilities. The existing lot of the US Airways Crew Training Center is in need of rehabilitation. The existing lot has the original pavement from when it was constructed in 1988. The pavement has broken and poses a potential safety hazard for pedestrians.  
 
Charlotte City Council approved a contract with Blythe Brothers Asphalt, Co. for parking lot repairs in the amount of $163,900.  
 
 
Other consent items approved by City Council last night include funding for code compliance and soil work at the Business Valet Deck II construction site and real estate property transactions. 
 
 
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Charlotte City Council approved six consent items during their Monday, November 25, meeting to ensure Charlotte Douglas International Airport continues to meet its current and future goals.

Below is a summary of some of the items approved:
 
Airfield Capacity Enhancement Study
In July 2013, safety concerns with converging operations caused the Federal Aviation Administration (FAA)to restrict daytime use of Runway 5/23. The change in operation reduced hourly arrival capacity by 12 percent, from 96 to 85 arrivals per hour when the airfield is used in a south operation. In order to identify ways to regain the loss of capacity, the Aviation Department will develop an Airfield Capacity Enhancement Plan to evaluate the benefits and timing of additional airfield development. All information gathered for the Plan will provide sufficient data to complete a benefit-cost analysis for the identified enhancements.

City Council approved a contract in the amount of $2.5 million for the services of the firm Landrum & Brown.


Improving Airport Access
Last year, construction of the new entrance roadway to the Airport began in addition to planning for the expansion of Long Term Parking Lot Two. During this planning phase, the Aviation Department determined it was necessary to install approximately 1,400 linear feet of curb and gutter along the new entrance roadway to divert storm water drainage. Modifications are also needed to the Daily North Parking Lot to maintain efficient access for the public during construction of the new roadway.

City Council approved a change order that amends the contract with Blythe Construction from $18,220,961.05 to $18,621,708.05.


Maintaining Sound Financial Practices
The Aviation Department requires specialized professional assistance in managing the financing and implementation of the Aviation Capital Investment Plan and the preparation of its financial statements, feasibility reports and other required financial items. Charlotte City Council approved two separate contracts for firms that will provide financial oversight in the following areas:
  • Newton & Associates will provide financial services, including the preparation and maintenance of the Airport’s pro forma and plan of finance, the development and maintenance of a rates and charges module, as well as feasibility reports and related schedules – $400,000 awarded.
  • Frasca & Associates will provide advisory and consulting services including reviewing financial documents to ensure compliance with federal regulations, preparation of rating agency correspondence and presentations, funding strategies, and other items as needed. Frasca will also develop and prepare an aviation-specific annual report, a best practice of other large hub airports – $300,000 awarded.
Other consent items approved by City Council last night include an interior landscape contract, design services for the taxiway and ramp design services, the purchase trucks and utility vehicles and property transactions.
 
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