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Facilities Maintenance
Facilities Maintenance Services (RFP# 269-2011-450)

Mecklenburg County constantly seeks and pursues initiatives to enhance quality of services to the County’s residents while minimizing costs. As a part of a recent County-wide cost-reduction initiative, facilities maintenance service has been identified as an area that has potential for significant savings to the County and eventually to the taxpayers. So, the County has decided to allow companies to competitively bid on this category and related services. Overall, the County expects to spend a total of $8 - $12 Million on facilities maintenance in 2012. This competitive bid process allows national as well as regional Service Providers to become a part of the County's strategic effort and build relationships with the County and its related partners.

This RFP includes a large volume of facilities maintenance services required by various departments within the County as well as partners associated with the County. The major departments associated with this RFP include Real Estate Services, Park and Recreation, Land Use & Environmental Services and the Sheriff's Office. Through this RFP for facilities maintenance services, the County is also collaborating with partners like Charlotte-Mecklenburg Schools, Central Piedmont Community College and Public Libraries to offer Service Providers a larger volume of work and potential relationship building opportunities in this region.

The objective of this RFP is to solicit Proposals that will enable the County to determine which Service Providers and service model will be most cost-efficient for the County. The County will award the Contract/Contracts based upon the best interest of the County. Although price will be an important factor, the County will not make award decisions based on price alone but will review the entire proposal to understand how the best interests of the County can be served. The County is currently identifying Service Providers with advantaged cost structures to meet or exceed the service levels outlined in this RFP in the following areas of facilities maintenance: (Service Providers are welcome to bid on one, multiple or all of the services mentioned above.)

  1. General maintenance (includes Electrical, Plumbing, Building Repairs, Pest Control, Snow and IceRemoval and Security Systems).
  2. Fire safety maintenance
  3. Generator maintenance
  4. Elevator maintenance
  5. HVAC maintenance
  6. Janitorial and cleaning
  7. Grounds maintenance and Landscaping
  8. Management service
  9. Total facility management

Overall, one or more services are included for the following facilities in this RFP:

  1. 102 County Buildings – Government Facilities, Park Facilities, Recreation Centers and Courts Facilities (this includes County owned, leased and managed buildings)
  2. 6 Detention Facilities
  3. 125 Schools
  4. 5 Community College Campuses
  5. 357 Mowing Sites


Mecklenburg County Facilities Maintenance RFP06102011 

Environmentally Preferable Purchasing Guide 2011

Work Order Summary for County Buildings

Generators for County Buildings - GENERAL MAINTENANCE SCOPE OF WORK

Fire Systems-HVAC Controls for County Buildings 

Mecklenburg County Current Pricing for Facilities Maintenance

Maps and Tours

Site Tour Plans

Using POLARIS - the County Real Estate Mapping System 

Pricing Sheets

Mecklenburg County Generator Maintenance Pricing Sheet

Mecklenburg County Grounds Maintenance Pricing Sheet 

Mecklenburg County HVAC Maintenance Pricing Sheet

Mecklenburg County Janitorial and Cleaning Pricing Sheet

Mecklenburg County Management Service Pricing Sheet

Mecklenburg County Total Facility Management Pricing Sheet

Mecklenburg County Elevator Maintenance Pricing Sheet

Mecklenburg County Fire Safety Maintenance Pricing Sheet

Mecklenburg County General Maintenance Pricing Sheet

Equipment Lists and Embedded Files

Worksheet in Mecklenburg_County_Elevator_Maintenance_Pricing_Sheet 

Worksheet in Mecklenburg_County_Fire_Safety_Maintenance_Pricing_Sheet

Worksheet in Mecklenburg_County_General_Maintenance_Pricing_Sheet

Worksheet in Mecklenburg_County_Grounds_Maintenance_Pricing_Sheet

Worksheet in Mecklenburg_County_HVAC_Maintenance_Pricing_Sheet 

Worksheet in Mecklenburg_County_Janitorial_and_Cleaning_Pricing_Sheet

Worksheet in Mecklenburg_County_Janitorial_and_Cleaning_Pricing_Sheet 

Worksheet in Mecklenburg_County_Management_Service_Pricing_Sheet 

Worksheet in Mecklenburg_County_Total_Facility_Management_Pricing_Sheet

Key Dates:

June 10, 2011 Issuance of RFP

June 21, 2011 MANDATORY pre-bid conference 

June 22, 2011 to Friday, July 1, 2011 MANDATORY site tours 

July 07, 2011 Deadline for submission of written questions by service providers. 

July 12, 2011 All answers posted as addenda to the RFP located at State of North Carolina Procurement Website ( 

July 15, 2011 Deadline for proposal submission. 

July 22, 2011 Evaluation of service providers 

July 29, 2011 Deadline for BAFO proposals 

Aug 05, 2011 Final selection Bid awards will be announced on this date. 

Oct 1, 2011 Expected date for beginning services

Expiration Date:
7/15/2011 5:00 PM

Contact Name:

Bill Battaile
Charlotte-Mecklenburg Government Center
Mecklenburg County Financial Services
600 East Fourth Street
11th Floor
Charlotte, NC 28202

Contact Email: