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Human Resources : Home

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IS myHR A  SECURE WEB SITE?

myHR is a secure site. Access is granted only via your user ID and password. Do not give your password to any other user.

Some of your information in myHR is for review only. This includes most of the benefits information (except during open enrollment period) and personal information such as name/birthday and licenses/certifications. Changes in these areas are made via departmental human resource personnel or the Human Resources Department. 

While most user input is "click, input and save", some operations are a bit more involved. Here are the answers to the "how do I enter my time", "how do I see the job postings and fill out the application" type questions and others. We will assume you have already entered the myHR system. After accomplishing your tasks, always click "Sign Out" to exit myHR. Top

I PUT IN MY USER ID AND PASSWORD AND GET AN EXPIRED PASSWORD  MESSAGE. WHAT DO I DO NOW?

  1. In addition to the "Your password has expired" message, you will also see this hyperlink message "Click here to change your password".
  2. Click the link and your General Profile Information page will open.
  3. Under the Password section, click "Change Password". You will enter the current and now expired password, your new chosen password and the new password again. Click "OK". You will be returned to the General Profile Information page and you can then navigate to other areas of myHR. Top

HOW DO I ENTER MY TIME FOR THE CURRENT PAY PERIOD?
(Non-exempt employees - hourly)

  1. Click the "Enter Time" icon/link.
  2. If the "Date" field is not populated with the date of the first day of the pay period, enter that date in full number format: oo/oo/oooo and then click "Search".
  3. For non-exempt employees working a typical workweek, the total hours are entered for each day and the Time Reporting Code (TRC) of Regular Hours Worked is selected from the drop-down menu. Click "Save" and then "Ok".
  4. Click the "Next Week" button and enter the total hours for each day of that week, enter the TRC, click "Save", then "Ok". You can then navigate to other areas of myHR. Top

I TOOK A DAY OF VACATION THE FIRST WEEK OF THE PAY PERIOD AND HAD JURY DUTY ONE DAY THE SECOND WEEK, HOW DO I ENTER MY TIME?
(Non-exempt employees - hourly)

  1. Repeat Steps 1 and 2 above.
  2. Enter the hours for each day that were Regular Hours Worked and select the Regular Hours Worked TRC. The day that was a vacation day (in this example) is left blank.
  3. Click the "Add a New Line" button.
  4. Enter the hours of vacation time utilized in the field of the day it was taken and select "Vacation" from the TRC drop-down menu and click "Save", then "Ok".
  5. Click the "Next Week" button, enter the Regular Hours Worked and select the Regular Hours Worked TRC. The day that was a jury duty day (in this example) is left blank.
  6. Click the "Add a New Line" button.
  7. Enter the hours of jury duty time utilized in the field of the day it was taken and select "Jury Duty" from the TRC drop-down menu. Click "Save", then "Ok". You can then navigate to other areas of myHR. Top

I ENTERED MY TIME TO INCLUDE VACATION BUT INSTEAD GOT SICK AND SPENT THE WEEK IN THE HOSPITAL. HOW DO EXCHANGE MY VACATION TIME FOR SICK TIME?
(Non-exempt or exempt employees)
Adjustments to time can be made either before or after paychecks have been issued. Any resulting pay adjustments are made on the subsequent paycheck.

  1. Click the "Enter Time" icon/link.
  2. Enter the date of the first day of the pay period that you wish to adjust in full number format:  oo/oo/oooo and then click "Search".
  3. Change the TRC of those days previously listed as "Vacation" to "Sick" (in this example) and click "Save", then "Ok". You can then navigate to other areas of myHR. Top

I'M AN EXEMPT EMPLOYEE, DO I ENTER MY TIME?
(Exempt employees - salaried)
Exempt employees will only enter time when it is an exception situation such as vacation, sick leave, or inclement weather and only the exception time is entered. This example will use Sick Leave.

  1. Click the "Enter Time" icon/link.
  2. If the "Date" field is not populated with the date of the first day of the pay period, enter that date in full number format: oo/oo/oooo and then click "Search".
  3. Enter the hours of Sick Leave utilized in the field of the day it was taken and select "Sick Leave" from the Time Recording Code (TRC) drop-down menu and click "Save", then "Ok". You can then navigate to other areas of myHR. Top

I WANT TO CHANGE MY TAX EXEMPTION FOR SEVERAL PAY PERIODS, HOW DO I DO THIS?
You can change your tax exemption for any number of pay periods as long as you make the change no later than the Friday before payday Friday. NOTE: The myHR system will only allow one set of exemption changes per day so if you make a mistake, you will have to make corrections the following day.

  1. Click the "Payroll and Compensation" icon/link, then the "W-4/NC-4 Tax Information" icon/link.
  2. Enter the number of exemptions for both Federal and State, and any additional amount you want deducted.
  3. The marital status should be accurate. Don't confuse this status with the tax filing status with regard to marriage.
  4. If you qualify, check the Exempt boxes for both Federal and State. Please read instructions carefully.
  5. Click "Submit". You will then have to enter your myHR password and click "continue". The system will confirm that your change has been saved and show you a summary of your exemption status. You can then navigate to other areas of myHR. Top

I'M INTERESTED IN OTHER POSITIONS WITHIN THE COUNTY, HOW DO I FIND OUT WHAT IS AVAILABLE, HOW DO I APPLY AND HOW DO I CHECK THE STATUS OF MY APPLICATION?

VIEW LISTINGS, PREPARE TO APPLY

  1. Click the "View Job  Postings" icon/link.
  2. Click "Search" without entering a keyword. This will open the entire listing of currently posted positions. This list may vary from the one external applicants access via the charmeck.org site as some positions are posted only within the County system by various departments.
  3. Click the position title to review the duties, responsibilities and any special requirements for the position. If the position has a "Please apply before" date, you have until midnight on that date to apply. If you wish to apply for the position, click "Add Job to Basket".
  4. If you wish to continue reviewing the job postings, click "Return to Job Postings" to examine other postings. Any other positions of interest may be added to the Job Basket.
  5. Once all positions of interest have been reviewed and placed into the Job Basket, click "Go to Job Basket" from the main listing page or "Job Basket" from one of the position description pages. All the positions you placed into the Job Basket will be listed. Please review the list to confirm accuracy.
  6. Click "Apply for Jobs in Basket" to begin the application process. Top

COMPLETING THE APPLICATION

NOTE: Due to technical issues, certain text characters must not be utilized in any of the application data fields. These are the characters: 
`  ~  !  *  [  ]  \  {  }  |  "  <  >  ?

  1. Intro Page:  Please read the introduction.
    In addition to text entry, the application utilizes two types of menus for information input:  drop-down (black arrow in grey box) and lookup (magnifying glass). Information must come from these menus so please do not type into those data fields. To use the drop-down, click on the arrow and select from the options. To use the lookup, click the magnifying glass, click "lookup" and select the desired input information. Data fields marked with an asterisk * are required fields and must be completed. Click the "Add" button on each page to begin data entry.
  2. Contact Details:  this page reflects your current contact information as recorded in the County database system. If there are inaccuracies, please contact your departmental HR representative to make corrections. If you input either your work or home email information, when you move to the next page the system will give you a warning prompt about the email being used as a sign on. Disregard this notification, as this is a feature only for external applicants.
  3. Current and Prior Employment:  Click "Add" to enter each employment history information. Dates are entered in full format oo/oo/oooo and can be looked up by utilizing the calendar which has drop-downs for both month and year. The Ending Pay Rate field will only accept numerical input so don't use a dollar sign or text such as hr, weekly, annual etc.
  4. Education:  Select your highest education level from the drop-down menu. If high school was the highest level, click "Add" under High School Education to enter your school information. If you had some college or graduated from college, click "Add" under College/University Education to enter your school information. The degree field utilizes a lookup menu. If you went to college but did not graduate, there is a selection for "Non-Graduate" that must be selected. If you DO NOT see your exact college degree listed, choose a selection that closely matches it and utilize the "Major" data field to further identify your degree program.
  5. Training:  Input any training courses taken on this page. This page can also be utilized for certificates or licenses not listed on the Licenses and Certificates page.
  6. Licenses and Certificates: The lookup menu contains some standard documentation and also those listed by the various County departments for their specific positions. If you DO NOT see your exact License or Certificate listed, utilize the Training page to list this information.
  7. Competencies:  Choose a proficiency level from the drop-down menu for each competency listed. You may have to scroll down to view all of them. The competencies will vary depending on which positions you apply.
  8. Languages:  If your primary language is English, you could indicate your skill level. However this page is primarily for those with foreign language skills.
  9. References:  References are optional.
  10. Standard Mecklenburg County Questions:  Answers to all questions are mandatory. Please read questions very carefully.
  11. Full Text Resume:  Due to technical issues, certain text characters must not be utilized in any of the application data fields. These are the characters:
    `  ~  !  *  [  ]  \  {  }  |  "  <  >  ?  These characters must not be in your resume. A resume should not be submitted in substitution for application information such as employment history, education or other data fields. If a hiring department requires additional information, you will be contacted.
  12. Submit Application:  Click "Submit" to submit your application. If any data fields have been omitted or incorrectly filled, the system will give an error message that will indicate the problem field and highlight it in red on the specific page. Click "OK" on the error message, locate the problem field and make corrections. Return to the Submit Application page and click "Submit". The system will respond with a Submit Confirmation page "Resume Submitted Successfully". Click "OK" and you will access a summary page of your application. You can then navigate to other areas of myHR. NOTE:  The data input on any pages of the application WILL NOT be saved until you click "Submit" and your receive the Submit Confirmation page. Top

CHECKING THE STATUS OF APPLICATION  

  1. Call 704-336-2931
  2. Or email 
Please provide your name when you make your inquiry. Top


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