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Resources and Planning Tips

Planning Tips and Event Resources

These tips, resources, and forms will help you coordinate a health fair in our community.


  1. Pay attention to small details, including those related to trash cans, water locations, electrical outlets, smoke alarms (if you have something like a popcorn machine), lost and found items, and name tags.
  2. Have a back-up plan for last minute vendor cancellations or no-shows. Always have a co-chair on the planning committee, and plan knowing you will probably lose some members of the committee during the planning process.
  3. If this is your first health fair, pay special attention to getting the word out about it in your community. Vendors and organizations that participate rely on having people with whom they can interact. Poor attendance should be avoided as much as possible.
  4. Prepare an historical binder of vendors, evaluation forms, time lines for each planning step, sample letters, publicity materials, and lessons learned to help with future planning efforts.




Check available resourcesThe Mecklenburg County Health Department has pulled together some of our favorite fact sheets, tips and medical information to assist you with promoting health in our community. The following resource packets are freely available for your use:

Would you like to request Mecklenburg County Health Department services for your health fair? Tell us about your event and make your request online.

Also available for your use, the Community Resource Guide let's you know about health and well-being services offered in our community by the Health Department and other agencies. Please note, this guide does not represent a complete listing of service providers in our community.

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