Although companies appreciate the generosity of vendors who donate special food items to share with their employees, too often those items are unhealthy and can hinder our employees' efforts to eat a healthy diet. Below is a sample policy to help in developing your own guidance:
Sample Vendor Donation policy (pdf)
Sample Email to Notify Employees
Once your policy is finalized, feel free to use the sample email below to help communicate your new requirements to employees.
Subject: Policy Regarding Food Donated by Vendors
Although we appreciate the generosity of vendors who donate special food items to share with our employees too often those items are unhealthy and can hinder our employees’ efforts to eat a healthy diet. As we recognize the importance of eating healthier and avoiding sweets and high fat foods we would like to request that any items donated by employees be relatively healthy.
Effective <insert date> it is the policy of <insert company> that all food brought into the break areas or cafeterias to be shared by employees must be reasonably healthy.
If you have a question about whether an item you would like to share is healthy please contact <insert point of contact> at <insert contact information> to verify if this item would benefit the health of the employees.
View healthy items ideas we would gladly accept as a gift to our company.
Thank you for your support as we strive to make our work environment a place of health and wellness.
<insert signature & title, as appropriate>